This is a brief overview of some of our academic resources, procedures, and practices. Your Dean, Academic Chair, and/or your Academic Assistant can provide more information. This supplements the information they provide and can help you become more acquainted with our institution.
From time to time, faculty members will need to complete a form either to note an absence from the campus or to obtain funds for an educational conference. Copies of those documents can be found on the College’s website under Forms. Some of the more common forms include: Curriculum Proposal/Change Form, Course Syllabus Template, Educational Resources Form, Faculty Absence Request Form, Faculty Development Application Form, Faculty Educational Pre-Approval Request, Faculty Load Data Form, Independent Study Proposal/Co-op Proposal, and Travel Course Application.
A student who wishes to enroll in a course only for informational purposes may audit the course. The auditing privilege carries full rights of class participation, but offers no academic credit and no grade. Auditors are expected to attend class regularly. If the student satisfactorily completes the established audit requirements, an “audit” notation is entered on the student’s permanent record; otherwise, a “W” may be recorded. Full tuition is charged for an audit. Instructor permission and the submission of the request must be made by the withdrawal deadline. Students wishing to change from audit to credit in any course must have written permission before the census date. Students will not be able to change from audit to credit after this date, even with instructor permission. A student may request an administrative withdrawal from auditors for prolonged and unreasonable absenteeism.
The determination to cancel a credit course due to low enrollment will be made on a course-by-course basis. Although most cancellations occur before the start of the semester, there are occasions when cancellations occur during the first week of the semester. The Vice President for Academic Affairs will consult with the appropriate Academic Dean before any such cancellations. If you feel a course should be cancelled, please consult with your Academic Dean, who has the authority to cancel a course. When a course is cancelled at the last minute, signs will be posted on doors, and your Academic Assistant will work with you to contact students to help them maintain their needed course load.
Excessive absences or tardiness may result in a lowered grade, and, at the discretion of the college administration, a student who fails to attend regularly may be asked to withdraw from college. Each instructor keeps a record of absences. When an instructor believes that absences are affecting a student’s work, they can notify the Student Success Specialist by submitting a Retention Alert (RA). The RA is a link at the top of the class roster next to the Grade Change Report.
Class rosters are available through MyCCInfo. If students are attending but are not listed on the roster, advise them to go to the Enrollment Services office immediately to correct the problem.
Casper College uses Qualtrics for student course evaluations. Students receive an email notification three weeks before the course end date, and the evaluation will close two weeks later. Students access evaluations via email or a link on Moodle under “News & Notices”. Faculty are encouraged to add a “Qualtrics” activity to their Moodle shell, especially for online courses. For face-to-face courses, faculty should invite a colleague to spend 5-10 minutes “administering” the evaluation while the instructor leaves the room. Students may complete multiple evaluations during this time. Course evaluation results can be viewed after final grades are due. Faculty results are accessible through Classlink or Moodle. Qualtrics provides a dashboard with data since Summer 2024, including various filtering options like term, instructor, and student demographics. For evaluations previous to summer 2024, contact Institutional Research for reports stored in EvalKit.
Students may challenge a course for credit, which is distinct from CLEP or CEEB-AP exams. The student must file an Intent-to-Challenge a Course form with the registrar and Academic Dean and pay any required fee. Courses may only be challenged during a semester in which they are being taught and must be taken before mid-term. The student must arrange for the exam with the Academic Dean. The instructor will report the appropriate grade (S or U) to the Registrar and Academic Dean. The college reserves the right to determine equivalency or require these examinations.
Every effort should be made to meet all of your scheduled classes. If you are unable to fulfill this obligation, consult with your Academic Dean. Substitute arrangements can often be made ahead of time with a colleague. Regardless, a Faculty Absence form should be filled out, signed, and forwarded to the Academic Affairs office. Faculty members are afforded professional, consulting, and sabbatical leave on a limited basis.
The Faculty Alliance is comprised of all full-time or part-time benefited, contracted teaching faculty, or full-time personnel paid on the faculty salary schedule. All members are eligible to nominate, vote for, and serve as members of the Faculty Senate. The executive committee for the Alliance is the officers of the Senate. The Alliance advocates to the administration on all academic policy matters and many institutional policy concerns. Voluntary dues (currently $20) are collected to support Casper College Alliance (CCA) activities like the fall picnic, holiday breakfast, and retirement dinner. The CCA includes members from the faculty, staff, and administration alliances.
A student is not automatically withdrawn from class due to non-attendance. Instructors wishing to withdraw a non-attending student may do so anytime after the fourth week of class and before the official college withdrawal date.
Casper College follows HLC criteria to determine faculty qualifications based on transcripts, licenses, and tested experience. Transfer courses generally require a Master’s degree in the field or a master’s in a related field with 18 graduate hours in the discipline. Some CTE courses may require tested experience or certifications. Specific qualifications are listed in the Faculty Qualification Table, which is reviewed annually during Program Review. Changes are approved by the Dean’s Council. When hiring new faculty (including adjuncts and concurrent enrollment), the academic chair and dean must complete the Faculty Qualification Review Form and ensure transcripts/credentials are in the faculty member’s file.
Casper College is committed to shared governance through active involvement with the Faculty Alliance. Full-time faculty are automatic members, while adjuncts are associate (non-voting) members. The Alliance meets three times a year (August, January, April). The Faculty Senate is composed of Alliance members who meet monthly to participate in college governance through a committee structure. The Senate includes 17 members: three from each academic school and one from Continuing Education and Educational Resources. Senators are elected to two-year terms.
No grades or classes will be deleted from a student’s transcript. However, the instructor may change a grade up to one year after it was recorded using the Change of Grade form in MyCCInfo. In most cases, only the awarding instructor may change a grade. If extenuating circumstances involve a grade filed more than one year ago, it may be changed only with the approval of the Department Chair, Academic Dean, and Vice President for Academic Affairs.
A grade of “incomplete” (I) may be used when a student is unable to finish work for reasons beyond their control, provided they would otherwise have a passing grade. The student must arrange completion with the instructor. Work must be finished by a mutually agreed date, and the grade submitted no later than the end of the next full semester. Failure to meet these obligations results in the grade being changed to an “F”. An “Incomplete Grade Contract” signed by both parties should be submitted to the Records office.
Independent studies allow students to pursue coursework beyond the traditional schedule. A proposal should be written by the student and negotiated with the instructor within two weeks of the semester start (one week for summer). A completed independent study form serves as a contract signed by the faculty, student, and Academic Dean. Copies go to the student and the Vice President for Academic Affairs. Faculty must contact the registrar to add the course to WebAdvisor so the student can register. Credits count toward the student’s current load, but no credit is granted without registration. Students should complete independent studies by the end of the current semester.
A form created for classes that do not quite meet the threshold of 10 students for the class to run. This form allows the faculty member to teach the course with the same modality as if it were a course for the load. This type of course will be paid at an independent study rate and will not be included in the faculty load.
Casper College uses ACE publications to determine credit for military training and experience. One-semester credit for physical education is granted to students presenting JST Transcripts that established an active duty of 181 days or more. Those with more than one year of active duty will be granted two-semester credits.
Academic forgiveness allows a degree-seeking student to petition the registrar to remove up to two semesters, in their entirety, from their cumulative GPA calculation and degree credits. This is a one-time option. Approval requires the student to complete 24 semester hours of college-level courses with a 2.5 GPA after the last semester on the petition. Graduation requirements must still be met. Students may also address difficulties via withdrawal, changing to audit, or requesting an incomplete.
A suspended student wanting to return can petition the Registrar for readmission. Petitions are submitted to the Enrollment Services Office. If granted, the student is admitted on probation until their GPA reaches 2.0.
Any extraordinary situation or request for a change of college policy can be submitted as a petition to the registrar’s office in Enrollment Services.
Casper College provides professional development activities, including tuition waivers for Casper College courses (after six months) and the University of Wyoming (one course, up to six credits per semester). Sabbaticals are available after six years of service on a competitive basis (e.g., one semester at full pay or one year at half pay). On-campus in-service and limited travel reimbursement for conferences are also possible through the Faculty Senate or your school.
Faculty are responsible for accurate, current grade records kept up to date within Moodle. Midterm and final grades must be submitted by published deadlines via Moodle or MyCCInfo. While faculty may choose their own attendance-tracking method, Moodle’s feature is strongly recommended.
Students may drop a course through Census Day (the 3rd Monday in spring/fall; first Friday in summer). After that, it is a withdrawal resulting in a “W”. Students can withdraw via MyCCInfo unless withdrawing from all courses, which must be facilitated by Enrollment Services. Some courses, such as in Nursing, require instructor permission to ensure equipment (badges, etc.) is returned. Late withdrawals require a petition; while instructors may be contacted for details, their permission is not required for petition approval.
A syllabus must be provided to each class member at the beginning of classes, as it is essentially a contract. It is the first line of defense in student grievances. Faculty must use the adopted required syllabus format available online. Students access it in Moodle prior to the semester start. Each syllabus must be given to your Academic Assistant by the end of the first week.
When a class is filled, students are added to the waitlist by Records and Enrollment Services in the order they applied; jumping the list is not allowed. The office monitors the list daily and notifies students if they are added. Waitlists survive until the first day of class. After that, students may be added only with the instructor’s permission. If you agree to add a student, you must sign an add/drop form or send an email to Records and Enrollment Services.
A MyCCInfo account (part of the Ellucian system) is established once hiring paperwork is received. Faculty access it using their college email credentials for class rosters, grade entry (midterm and final), and student information.
All faculty members are expected to participate in the advising of students. Advising loads are variable, and attempts are made to make this task equitable. Academic Chairs may modify major requirements in consultation with School Deans, yet general education requirements must be met; waivers and substitutions are not permitted.
The recommended maximum course load is 19 credit hours in any semester. Special approval is required to exceed this level and is granted only in special circumstances to students with good academic records.
Many services are available to faculty. This is not a comprehensive listing. Many people across campus are committed to student success.
Presentation equipment is available for classroom use; arrangements should be made at least 48 hours in advance through your Academic Assistant. Media Services provides operating instructions on request and manages maintenance, repairs, and implementation of new equipment. Duplication services are available with written copyright permission. Telecourse broadcasts and videoconferencing are also facilitated here.
Located in the UU Building, the bookstore offers faculty special discounts. Instructions for textbook orders are provided by your Academic Dean or Assistant. Desk copies are typically provided by publishers.
All instructors are assigned a mailbox; buildings have mail drop-off and pick-up locations. Off-campus mail should include your department name. Personal packages with prepaid labels can be picked up, but state employees cannot use campus mail for personal business or shipping personal items to campus. Academic Assistants have details on mass mailing protocols.
Located on the third floor of the Gateway Center, this office assists with career choices, resumes, interview prep, and job fairs. They connect businesses with departments and qualified candidates. Consult your Dean regarding funds for work-study students; departments can post positions on Handshake by emailing careerservices@caspercollege.edu.
The CC Care Team (formerly BIT) addresses behavioral concerns inconsistent with the college’s mission. They serve as a coordinating body for reports regarding students exhibiting behaviors of concern, including threats, aberrant behavior, or suicidal ideation. They recommend whether a student should continue at Casper College, but do not preempt other departments enforcing policies.
The CTLA fosters excellence in teaching through professional development, mentoring, and collaboration. Their vision is to empower faculty to create transformative learning experiences. This is achieved through pedagogical workshops, research-based study, comprehensive mentoring (from arrival through career milestones), and interdisciplinary seminars or events like Faculty Appreciation Week.
The center duplicates printed material for classes. Allow at least 24-48 hours for requests made through the Web Help Desk (webhelpdesk.caspercollege.edu). Copyright laws are strictly enforced.
Professional counselors in the Student Union/University of Wyoming at CC (UU 202) handle academic or personal student problems. Overwhelmed students in crisis can be walked to the Wellness Center without an appointment during business hours.
Courses are delivered through online or technology-enhanced formats via MyCCMoodle. The Digital Learning Center provides support for instructional design, LMS use, and classroom technology. Digital learning courses must follow college guidelines for quality, accessibility, and usability.
The college provides equal access and reasonable accommodations in compliance with the ADA. Students must self-identify and request accommodations through Disability Support Services (DSS). Accommodations are tailored to individual needs and may include ASL interpreters, alternative testing, or assistive listening devices.
The Inga Thorson Center is an accredited teaching laboratory and childcare center for children (birth to kindergarten) of students and employees. Openings are extremely limited.
All requests for non-academic space (meetings, clubs, workshops) must be made through the Facilities and Partnerships Coordinator’s office. Requests are scheduled on a priority basis.
Assists in researching grant opportunities, matching projects, and proposal development. All grant applications are REQUIRED to flow through the Grants Office per college policy.
Located in UU 202, they offer nursing care, physical exams, immunizations, and tests (Flu, Covid, Strep) for free or at reduced cost. Specialty clinics and Physician Clinics are provided weekly; services are not available on evenings, weekends, or during summer/breaks.
IT provides support for computer hardware/software, networks, labs, and cybersecurity. The Help Desk assists with account access and technical troubleshooting.
The Goodstein Foundation Library houses over 75,000 volumes and provides access to several hundred online databases. They offer library instruction, reference assistance, study rooms, and a “Library of Things” (blood pressure cuffs, photography equipment, robot kits).
Campus Security is available 24/7 (307-268-2688) for office access, vehicle jump starts, or reporting suspicious behavior. Faculty must report criminal activity (Jeanne Clery Act), sexual misconduct (Title IX), or hazing immediately.
Located in Wold 104, the center provides tutors, computers, and STEM software for students in Science, Technology, Engineering, and Math courses. Virtual tutoring is available for online students.
Full-time faculty receive two complimentary tickets per play during the regular academic year. Part-time faculty receive a discount.
Casper College prohibits sex-based discrimination and sexual misconduct. All faculty have a professional obligation to report incidents involving the campus community to the Title IX Coordinator, Corey Peacock (michael.peacock@caspercollege.edu).
Students can access NetTutor via Moodle for live assistance or asynchronous paper reviews in subjects like Accounting, Biology, and Math. Math and English tutoring are available 24/7.
Located in Strausner 215, trained tutors assist with coursework or personal projects at any stage of the writing process.
