Career Services: Supervisor Forms and Resources

Human Resources processes all student-employee paperwork. Students are not permitted to work without completing all the necessary paperwork with HR. HR will notify the student and their supervisor when the student is cleared to start working.

Please reference the Student Employee Checklist PDF for the required forms and documents.

New student employees must report to Human Resources, located in the Walter H. Nolte Gateway Center, Room 402, to complete required paperwork between 8 a.m. and 4:30 p.m., Monday-Friday, before their start date, and from 8 a.m. and 3:30 p.m. during the summer months.

Some student worker positions require a background check through HireRight.  If applicable, complete the background check process upon receipt of the HireRight email request.

Questions? Contact Human Resources at 307-268-2727.

Required paperwork for student employees:

• Fully signed Etrieve Student Employee Authorization Form. Your supervisor will start this electronic form in ClassLink, and it will be sent to you through an etrieve@caspercollege email for your signature.
• W-4 — Get this form in HR or through ClassLink: HR Forms, W4 Form, or HR Employee Resources, Tax Withholding W4 Form.
• I-9 — Provide your original document(s) to Human Resources — view the list of acceptable I-9 documents through ClassLink, HR Forms, I-9, and List of Acceptable Documents. International students must provide their I-94, ICE Form I-20, foreign passport with Visa, and Social Security card. Provide your original document(s) to Human Resources — click the I-9 link to view the list of I-9 acceptable documents. International students must provide their I-94, ICE Form I-20, foreign passport with Visa, and Social Security card.

The two pay options are a branch pay card or direct deposit. The branch pay card option requires a U.S. phone number. If you are interested in direct deposit, enter your account information in MyCCInfo or bring a voided check or a letter from your bank to HR when you’re ready to sign up. If you do not select direct deposit, you will automatically be issued a branch pay card and must stop by Human Resources to receive your card.

Student employees are responsible for properly submitting their hours worked in self-service time entry once they have been set up in the system. Payroll questions should be directed to Crystal Nading at ext. 2254 or Karen Lewallen at ext. 2675.